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Guidelines Templates Glossary



Glossary

1 -  Submission Type


2 -  Acceptance Type and Publication


3 -  Presentation Type


4 -  Satellite Events




1 -  Submission Type


1.1Complete Paper

A complete paper presents a work where the research is completed or almost finished. It does not necessary means that the acceptance is as a full paper. It may be accepted as a "full paper" or as a "short paper".
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1.2Extended Abstract

An extended abstract presents an arguable opinion about an issue. The goal of an extended abstract is to convince the audience that your opinion is valid and worth listening to, without the need to present completed research work and/or validated results. It is, nevertheless, important to support your argument with evidence to ensure the validity of your claims. An extended abstract may be a short report and discussion of ideas, facts, situations, methods, procedures or results of scientific research (bibliographic, experimental, theoretical, or other) focused on one of the congress topic areas. Extended abstracts will be accepted or rejected. An extended abstract is not a candidate to acceptance as "full paper". Qualifying extended abstracts may also be selected and their authors invited to extend their work into a Short Paper. These authors can decide freely whether they prefer to keep the Extended Abstract as such or to follow up on this invitation, in which case the Short Paper is sent for review. Should the augmented version of the original submission be rejected, it resumes the original Extended Abstracts format.
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2 -  Acceptance Type and Publication


2.1Full Paper

This is a type of acceptance. A paper can be accepted as Full Paper, a Short Paper or as an Extended Abstract. Full Papers are awarded a 30’ minutes slot for an oral presentation at the congress and they will be assigned a 12-page limit in the Congress Proceedings. Authors which have been suggested for an oral presentation, either Full or Short, may however also choose to present at a Poster Session instead, should they prefer it. They are sent to all major indexers and all papers presented at the venue will be included in the SCITEPRESS Digital Library.A short list of presented papers will be selected so that revised and extended versions of these papers will be published by Springer in a Biosystems & Biorobotics (BioSysRob) Series book.
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2.2Short Paper

This is a type of acceptance. A paper can be accepted as Full Paper or Short Paper. Short Papers are either awarded a 20’ minutes slot for oral presentation or presented at a Poster Session usually 45 minutes to 1-hour long. They will be assigned either an 8-page limit if submitted as regular papers or a 6-page limit if submitted as position papers, in the Conference Proceedings. In any case they are published in the proceedings and sent to all major indexers. All papers presented at the venue will be included in the SCITEPRESS Digital Library.A short list of presented papers will be selected so that revised and extended versions of these papers will be published by Springer in a Biosystems & Biorobotics (BioSysRob) Series book.
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2.3Extended Abstract

Extended Abstracts will be assigned a 2-page limit and will be published in a non-indexed CD-ROM, without an ISBN, and, if the authors so wish, made available in a special area of the SCITEPRESS Digital Library. Short papers based on Extended Abstracts will be assigned an 8-page limit in the Congress Proceedings, which will include final versions of all accepted papers, adjusted to satisfy reviewers’ recommendations. Extended Abstracts are given either a 15’ minutes slot for an oral presentation or assigned to present at a Poster Session.
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3 -  Presentation Type


3.1Oral Presentation

Accepted papers can be presented either orally or as posters. The length of oral presentations can vary between 15, 20 and 30 minutes, depending on the acceptance type and each session has a chair. It is expected that the presenter is ready in the room before the session begins. All technical session rooms are equipped with a video projector and a computer running Microsoft Windows with Microsoft PowerPoint and Adobe Acrobat Reader. It is recommended that your presentation is uploaded to PRIMORIS before the conference, which ensures that it will be stored at the aforementioned computer by the time it is needed. However, you may prefer to bring it in a USB drive (also recommended as a backup precaution). Using your own laptop or smart device, as long as it is enabled with VGA output connection is possible but not recommended. The presenter should prepare a set of slides that clearly illustrate the main points of her/his paper, and make sure the presentation fits well within the assigned time slot, leaving at least 5 minutes for a period of question-answering. Should sound be required, the presenter is kindly requested to contact the conference secretariat at least 3 weeks in advance in order to ensure proper arrangements. The rooms are not normally equipped with a sound amplification system. It may be useful to follow presentation best practices (e.g. University of Delaware http://sites.udel.edu/meeg401/files/2011/07/Communication-Best-Practices-Oral-Presentations.pdf, Penn State https://www.e-education.psu.edu/styleforstudents/c7_p4.html).
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3.2Poster Presentation

Accepted papers can be presented either orally or as posters. Posters will have a specific session for being presented to a larger audience, between 45 and 60 minutes, during which authors must be next to their poster to answer questions. The poster must not exceed the A0 (84 cm X 118 cm) portrait format. Please use an appropriate font size for the posters so that they are readable by the participants from 1.5 meter away. The poster message should be clear and understandable even without oral explanation. Please assure the poster is placed on the board before the beginning of the poster session. Authors are required to stand by their posters during the whole poster session, during which the participation certificates will be distributed. The poster must be printed beforehand and brought along to the congress by the author. Alternatively, the congress may provide a printing and transportation service but you must contact the secretariat at least one month ahead before the congress dates, inquiring about costs and deadlines. Please note that it is not acceptable to print A4 sheets and hang them at the poster board.
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4 -  Satellite Events


4.1Workshop

The purpose of workshops is to provide a more interactive and focused platform for presenting and discussing new and emerging ideas. The format of paper presentations may include oral presentations, poster presentations, keynote lectures and panels. Depending on the number of presentations, workshops can be scheduled for 1 day or 2 days. All accepted papers will be published in a special section of the congress proceedings book, under an ISBN reference, and on CD-ROM support. All papers presented at the congress venue will be available at the SCITEPRESS Digital Library. SCITEPRESS is a member of CrossRef and every paper is given a DOI (Digital Object Identifier). The proceedings are submitted for indexation by Thomson Reuters Conference Proceedings Citation Index (ISI), INSPEC, DBLP, EI (Elsevier Engineering Village Index) and Scopus.
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4.2Special Session/Symposium

Special sessions/Symposia are very small and specialized events to be held during the congress as a set of oral and poster presentations that are highly specialized in some particular theme or consisting of the works of some particular international project. The goal of special sessions/symposia (minimum 4 papers; maximum 9) is to provide a focused discussion on innovative topics. All accepted papers will be published in a special section of the congress proceedings book, under an ISBN reference, and on CD-ROM support. SCITEPRESS is a member of CrossRef and every paper is given a DOI (Digital Object Identifier). The proceedings are submitted for indexation by Thomson Reuters Conference Proceedings Citation Index (ISI), INSPEC, DBLP, EI (Elsevier Engineering Village Index) and Scopus.A short list of presented papers will be selected so that revised and extended versions of these papers will be published by Springer in a Biosystems & Biorobotics (BioSysRob) Series book.
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4.3Tutorial

The role of the tutorials is to provide a platform for a more intensive scientific exchange amongst researchers interested in a particular topic and as a meeting point for the community. Tutorials complement the depth-oriented technical sessions by providing participants with broad overviews of emerging fields. A tutorial can be scheduled for 1.5 or 3 hours.
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4.4Demo

Demonstrations provide researchers and practitioners with an exciting and interactive opportunity to present their systems, artifacts and/or research prototypes, either at a regular session or at the technical exhibition. In any case, it is required to avoid a commercial format, even if the demo consists of presenting a business product or service. Instead, the presentation should focus on technical aspects.
Any written support materials may be distributed locally but not published in the proceedings. Authors who already present a paper at the conference may apply for a demonstration, to complement but not to replace their paper presentation. Demonstrations can also be made by sponsor companies or as a mixed initiative involving researchers and industrial partners.
Demonstrations are based on an informal setting that encourages presenters and participants to engage in discussions about the presented work. This is an opportunity for the participants to disseminate practical results of their research and to network with other applied researchers or business partners.

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4.5Panel

A panel is basically a one and a half hour to 2 hours session in which four to six speakers - distinguished members of the scientific and/or enterprise community, briefly present different perspectives/opinions on key issues with the goal of stimulating a lively, controversial, and provocative discussion. Panelists are expected to actively debate one another and engage the audience to help broaden understanding of the technologies and issues. Two types of panels are to be considered: Research Panels, oriented to the academic community and focused on the discussion of research topics; and Industrial Panels, oriented to promote knowledge exchanges between academia and industry.
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4.6Doctoral Consortium

A doctoral consortium (DC) is a symposium dedicated to help Ph.D. students in the course of their research work. Accepted and presented papers will be published in the Conference CD-ROM and included in the SCITEPRESS Digital Library. Each student must present a paper describing her/his work at an intermediate phase before an advisory board, composed by highly qualified and experienced professors. The student should prepare a set of slides that clearly illustrate the main points of her/his Ph.D. project, leaving time enough for a discussion period in order to let the advisory board be helpful regarding the project progression. The presentation should include a hort introduction of the student: 1 slide only/1 minute, maximum.Each Ph.D. project presentation is expected to last about 15 minutes. Students are also invited to prepare a poster about their Ph.D. for the main conference poster session (free).
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4.7Open Communications

OPEN COMMUNICATIONS provide researchers and practitioners with a simple and concise, yet exciting and interactive, opportunity to present their research, case-studies, novel approaches, techniques or technologies to the congress audience. Speakers can submit either a 1-page abstract or a previously published work, which will be screened by a panel of experts, including the congress and program chairs. OPEN COMMUNICATIONS will be advertised in the congress program and abstracts will be included in a book of abstracts, but not published in the proceedings, on cd-rom or on the Digital Library.
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