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Guidelines

Submission Guidelines

Authors should submit their work in English, carefully checked for correct grammar and spelling, addressing one or several of the congress’ areas or topics.
Each submission should clearly indicate the nature of its technical/scientific contribution, and the problems, domains or environments to which it is applicable. To facilitate the double-blind paper evaluation method, authors are kindly requested to produce and provide their contribution WITHOUT any reference to any of the authors, including the authors’ personal details, the acknowledgements section of the submission and any other reference that may disclose the authors’ identity.

Only original work should be submitted. Authors are advised to read INSTICC's ethical norms regarding plagiarism and self-plagiarism thoroughly before submitting and must make sure that their submissions do not substantially overlap work which has been published elsewhere or simultaneously submitted to a journal or another congress with proceedings. Entries that contain any form of plagiarism will be rejected without reviews.

All submissions must be uploaded to the online submission platform PRIMORIS and should follow the instructions and templates provided in the documents below, which are also the templates for the camera-ready submission. After the submission has been successfully completed, authors will receive an automatic confirmation e-mail.

All the accepted extended abstracts will be published in the Book of Abstracts of the congress.
All papers presented at the congress venue will be available at the SCITEPRESS Digital Library (http://www.scitepress.org/DigitalLibrary/). SCITEPRESS is a member of CrossRef (http://www.crossref.org/) and every paper is given a DOI (Digital Object Identifier). All papers presented at the conference venue will be available at the SCITEPRESS Digital Library.
The proceedings are submitted for indexation by Thomson Reuters Conference Proceedings Citation Index (CPCI/ISI), INSPEC, DBLP, EI (Elsevier Engineering Village Index) and Scopus.

Reviewing Process

All papers are subject to plagiarism analysis using a software tool prior to review.

All complete papers are reviewed by at least two reviewers, but usually by three or more, and rated considering their: Relevance, Originality, Technical Quality, Significance and Presentation;
The reviewers are also asked to answer a group of questions that may help the authors to improve the paper, should it be accepted, namely: Abstract and Introduction are adequate?, Needs more experimental results?, Needs comparative evaluation?, Improve critical discussion?, Figures are Adequate?, Conclusions/Future Work are convincing?, References are up-to-date and appropriate?, Paper formatting needs adjustment?, Improve English?

Finally, the reviewers can provide some free text observations which was given to the authors and also some free text private observations, made available only to the program chair. Conflicting reviews may require assignment of a new reviewer. In the end the chairs decide. The author has a period for rebuttal, which triggers a workflow involving the chairs and the reviewers if necessary. All rebuttals are answered but decisions are final.

Position papers and Extended Abstracts follow a similar process but the criteria used for classification are slightly different in order to account for the nature of these papers, i.e. speculative ideas and/or ongoing work not yet fully validated.

Congress Paper Formats, including Symposia and Workshops

Authors can submit their work in the form of a Complete Paper, representing completed and validated research, or as an Extended Abstract.

COMPLETE PAPERS

Submission: Complete papers should be between 4 and 8 pages long, including references, tables, graphs, images and appendices.

Acceptance: After a double-blind peer review, qualifying papers may be accepted as either Full Papers or Short Papers.

Presentation: Complete papers classified as Full Papers are awarded a 30’ minutes slot for an oral presentation at the congress. Complete papers classified as Short Papers are given either a 20’ minutes slot for an oral presentation or assigned to present at a Poster Session. Authors which have been suggested for an oral presentation, either Full or Short, may however also choose to present at a Poster Session instead, should they prefer it.

Publication: Complete papers classified as Full Papers will be assigned a 12-page limit in the Congress Proceedings, while papers classified as Short Papers have an 8-page limit. If absolutely necessary, authors may increase the total number of pages by a maximum of 4 extra pages, for an additional fee. The total number of pages to consider is the number obtained after the paper has been correctly formatted according to the appropriate template. The Congress Proceedings will be published under an ISBN number by SCITEPRESS and include final versions of all accepted papers, adjusted to satisfy reviewers’ recommendations. They will be obtainable on paper and CD-Rom support, and made available for online consultation at the SCITEPRESS Digital Library. Online publication is exclusive to papers which have been both published and presented at the event.

Indexation: The proceedings will be submitted to appropriate indexes for indexation.

EXTENDED ABSTRACTS

Submission: Extended Abstracts should be up to 3 pages long, including references, tables, graphs, images and appendices. Submissions with 4 or more pages will be automatically considered complete papers and reviewed as such.

Acceptance: After a double-blind peer review, Extended Abstracts will be accepted or rejected.

Augmentation: Qualifying Extended Abstracts may also be selected and their authors invited to extend their work into a Short Paper. These authors can decide freely whether they prefer to keep the Extended Abstract as such or to follow up on this invitation, in which case the Short Paper is sent for review. Should the augmented version of the original submission be rejected, it resumes the original Extended Abstracts format.

Presentation: Extended Abstracts are given either a 15’ minutes slot for an oral presentation or assigned to present at a Poster Session. Authors which have been suggested for an oral presentation may however also choose to present at a Poster Session instead, should they prefer it. Extended Abstracts which have been augmented into Short Papers are given either a 20’ minutes slot for an oral presentation or assigned to present at a Poster Session. Authors which have been suggested for an oral presentation may however also choose to present at a Poster Session instead, should they prefer it.

Publication: Extended Abstracts will be assigned a 2-page limit and will be published in a non-indexed CD-ROM, without an ISBN, and, if the authors so wish, made available in a special area of the SCITEPRESS Digital Library. Short papers based on Extended Abstracts will be assigned an 8-page limit in the Congress Proceedings, which will include final versions of all accepted papers, adjusted to satisfy reviewers’ recommendations. If absolutely necessary, authors may increase the total number of pages by a maximum of 4 extra pages, for an additional fee. The total number of pages to consider is the number obtained after the paper has been correctly formatted according to the appropriate template. The Congress Proceedings will be published under an ISBN number by SCITEPRESS, on paper and CD-Rom support, and made available for online consultation at the SCITEPRESS Digital Library. Online publication is exclusive to papers which have been both published and presented at the event.

Indexation: Extended Abstracts will not be submitted for indexation. Short papers based on Extended Abstracts will be submitted to appropriate indexes for indexation.

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